Health Information Management (HIM)
Your medical records.
Our Release of Information staff will be happy to assist you with requests for your medical records.
We can assist you with the following
- Access to your medical records
- Obtaining copies of your medical records
- Requests to amend your medical records
The Release of Information Office is located within the Health Information Management Department. The office is open from 8:00 a.m. till 4:30 p.m. Monday through Friday. To reach the office, call 938-7705. The fax number is 919-934-9266.
How to Request Information
To request a medical record, complete, sign and date the Authorization to Disclose Health Information form. The forms are available in the Health Information Management Department. Mail the form with a copy of your identification to the following address:
Attn: Health Information Management - Release of Information
PO Box 1376
Smithfield, NC 27577
Requests for records will take approximately 10 to 14 days to process.
There is no charge to send copies directly to another health care provider. However, if copies are for a patient’s personal use, photocopy fees may be assessed.
Release of Information Questions
If you have specific questions about the release of custody cases, protected medical information, behavioral health records, release of expired patient records, or cases that require further clarification, please call:
Release of Information Office, 938-7705
Director of Health Information Management, 938-7516
Privacy Officer, 938-7154
Birth Certificate Registry
Our birth registrar will file your child’s birth certificate worksheet with the local registrar promptly and accurately within the required five-day period from the date of birth (as required by North Carolina Vital Records).
How We Record Births
We ask either of the parents to provide the infant’s name and date of birth. Also, we get the parents’ demographic information so that we can make sure the birth record is accurate. If the parents aren’t married and the father wants his name printed on the birth certificate, then he must complete and sign a paternity affidavit. Once the birth certificate worksheet is complete, the mother signs the original copy. It is then sent to the office of state Vital Records.
Getting a Copy of the Birth Certificate
You can get a copy of a birth certificate from the Office of State Vital Records. Please complete the request section on your copy of the birth certificate worksheet and follow the directions. Also, you can get a copy of a birth certificate also from the Johnston County Register of Deeds. The office is located inside the Johnston County Courthouse at 207 E. Johnston St., Smithfield.
Birth Certificate Registry Questions
If you have specific questions about how births are registered, call 938-7706 to reach the birth registrar or 938-7516 to reach the director of Health Information Management. You may also call the North Carolina Vital Records at 919-733-3000, send a letter to 1903 Mail Service Center, Raleigh, NC 27699-1903 or visit the Web site at vitalrecords.dhhs.state.nc.us.
When It’s Time to Leave the Hospital
When you are ready for discharge, you will receive instructions on how to care for yourself at home. If there’s something you don’t understand, please ask questions.
Tell Us How We Did
Our goal is to provide you with excellent care. To evaluate our performance, we regularly conduct patient satisfaction surveys. If you receive a survey, please take the time to provide us with your feedback related to your care